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Hardware Asset Management (HAM)

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What is Hardware Asset Management (HAM)?

Hardware Asset Management (HAM) tracks IT hardware and software assets throughout their lifespan. It involves cataloging, tracking, and managing any physical hardware, such as computers, printers, servers, and routers. It also includes tracking software licenses, updates, and patches. The main goal of HAM is to ensure that IT assets are secure, up-to-date, and compliant with legal and organizational requirements.

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Benefits of HAM

Budgeting and cost control

Hardware asset management enables organizations to better track and control their hardware costs, allowing for more accurate budgeting and cost control. It ensures that hardware is used correctly, maintained, and serviced in a timely manner to ensure that it works optimally, preventing costly downtime and repairs.

Enhanced security

HAM's unified dashboard offers visibility, ensuring improved security. Organizations can better track and secure their hardware resources, keeping them up-to-date and helping to reduce the risk of loss, theft, or data breaches. HAM allows you to manage inventory, monitor hardware access and usage with a strong authentication process, and create an audit trail.

Improved efficiency

Track and monitor your hardware assets to proactively identify and address issues, improving productivity and operational efficiency. HAM offers reporting on hardware usage to identify areas where additional hardware may be needed. HAM streamlines processes and procedures related to hardware maintenance, making the process more efficient.

Compliance

Hardware Asset Management (HAM) provides an automated and efficient way to manage the lifecycle of all physical assets. HAM helps organizations track the acquisition, maintenance, and disposal of hardware assets, ensuring that they comply with applicable laws and regulations. HAM also ensures that the assets are correctly accounted for, preventing potential liability exposures from misuse.

Features of Hardware Assets Management software

Hardware asset management manages an organization's physical hardware assets,
from acquisition to disposal.

Acquisition

It is the process of obtaining hardware assets through purchase or leasing. Acquisition typically includes researching potential hardware items, determining compatibility with existing systems, negotiating contracts, purchasing or leasing the hardware, and setting up the hardware.

Inventory

The inventory process is an essential part of the Hardware Asset Management lifecycle, as it ensures that the organization controls and manages its assets efficiently. Assets include physical items like computers, servers, and other IT equipment, software licenses, and other digital assets.

Deployment

Hardware asset deployment includes delivering hardware into an organization's IT environment, assigning it to users, and configuring and installing the hardware assets in the organization's environment. It also involves the physical installation of hardware, installation and configuration of software, and integration with existing IT systems.

Maintenance

Maintenance involves keeping hardware assets up-to-date and ensuring their optimal performance. Maintenance tasks may include software updates, patching, repairing or replacing parts, and troubleshooting any problems that arise. HAM helps organizations have reliable, cost-effective, efficient hardware and extend the life of hardware assets.

Retirement

It involves decommissioning and disposing of hardware assets that have reached the end of their useful life. It involves physically removing the asset from the organization's asset management system. It ​​includes a review of the asset's value and a final audit of its condition. It is a critical step in the HAM lifecycle. It allows organizations to track the asset's depreciation over its useful life while ensuring that all assets are accounted for and securely disposed of when no longer needed.sks.

Reporting

Reporting in the Hardware Asset Management (HAM) lifecycle includes gathering and analyzing data about the hardware assets in an organization. You can track inventory, manage warranties, track asset utilization, and generate reports on asset performance. Reports can include asset age, location, cost, availability, utilization, and maintenance history. It gives insights into usage patterns, trends, and potential risks and helps identify issues to make informed decisions.

How Infraon Hardware Asset Management (HAM) works?

Infraon's Hardware Asset Management (HAM) is a comprehensive solution for businesses wanting to gain control of their IT hardware assets. It provides a complete view of all hardware assets, from initial purchase to disposal.

HAM enables organizations to gain visibility of their IT hardware assets, track their usage and depreciation, and automate the entire hardware asset lifecycle. It includes Asset Tracking, Asset Lifecycle Management, Asset Maintenance, Reports, Audits, Asset Security, and more.

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FAQs

Hardware Asset Management (HAM) manages physical components (desktops, laptops, IP phones, printers, etc.) and computer networks from the procurement to the retirement stage of assets. A robust HAM solution will give complete visibility to the administrators to check on all the hardware assets, their allocation, condition, etc. It allows the organization to save money by standardizing IT assets.

Hardware asset management (HAM) is a process that helps the IT administrators in an organization to create accountability and transparency with the IT hardware assigned to projects and employees. The key features of HAM are- asset lifecycle management, asset stock and inventory module, integrated ticketing, vendor management, access control barcode, and QR scanning, history tracking, and location tracking. The asset is tagged to the employee from the onboarding until the employee’s separation. If the employee fails to return the assets, it is deducted from their full and final settlement amount.

The HAM software helps the organization save costs and manage the lifespan of the assets seamlessly. It also increases productivity by ensuring that one employee should not hold multiple assets. It saves time in procuring and maintaining hardware assets and improves business agility. It also increases the IT administrator’s control over IT inventories. Minimizes asset theft and increases prompt tracking if a hardware asset is missing from the network.

Centralized information about all assets can be found on one portal through a robust HAM solution which can help the IT administrators to manage them well and propose solutions for reducing costs. Assume that extra assets are underutilized in one business unit and another requires assets. Instead of entering into a new lease to acquire new assets, the two business units can collaborate to find a solution. The assets can be moved through the inter-departmental asset movement mechanism.

HAM increases business agility by tracking the hardware assets of an organization. It helps report the assets comprehensively leased by an organization to the leaders and the CTO. The business units will see the costs incurred due to the number of assets allocated to their unit and the payment made to the vendor for the lease contract. This helps each unit maintain its profit and loss balance sheet and check its profitability.